There are aspects of what we do on a daily basis that are things others can do. We do them because we have done them from the beginning. It was something that a previous person in the same role did and we picked it up or we just needed to do it to get things done so we have left it on our plate as part of our “to do” list.
Lists of things that you do that others can do can bog you down and use up time needed to devote to those things that you can do and no one else can. More often than not, we are so busy doing things on our list that others can do that the list of things that only you can do never gets done.
A good exercise is to start moving the things you do that others can do to someone else that can help or assist. Especially for those who have an assistant, chances are if you are handling everything yourself, your assistant is not busy and is looking for things to do. Meeting with your assistant and sitting down to make lists of what you do that they can do and then create a list of things that only you can do can bring clarity to your role and theirs in your supportive relationship. Most assistants want to see their supervisors succeed and knowing what your list is of what only you can do will help them with the motivation to take on those things you do that they can do to give you time and opportunity to do what only you can do. Sounds like a tongue twister but I guarantee you that you will be much better poised to be effective in your role if you take the time to do this.
If you don’t have an assistant, then spend the time yourself to sit down and make two lists; first, those things that you do that others can do, and then a list of the things you do that only you can do. Get to work on strategies of how to hand off the list of things you do that others can do to those in your organization and/or community. As you hand those off, then you will start to have time to tackle the things that only you can do. Making room for them will increase your productivity and move you and your organization forward.
All of this is an effort of getting to only the things you can do that you don’t have time to do. Discussing this with an assistant or looking to others in your sphere of relationships to help will create the time you need to get to the things only you can do. I guarantee you that for your employers, getting to the things that only you can do is priority on their list; that is why they hired you so that you can do those specific things. If they don’t see it, then a conversation with your employer or direct supervisor working through your lists of what you can do that others can do and the things that only you can do will give them clarity and possibly their help and support.
Don’t remain so frustrated that you can’t get to the things that only you can do. Work with those around you and have the conversations that move others to help you gain the time to devote to those things that only you can do!